Before You Start
Make sure:
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Driver pay items are assigned to the driver
If no items are assigned, the system will not calculate pay.
Step 1: Open the Trip
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Go to Dispatch
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Open the trip
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Navigate to the Driver Pay tab
Step 2: Calculate Driver Pay
Click “Calculate according to template.”
The system will:
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Apply the driver’s pay items
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Generate pay line items based on the trip
If no items are assigned, an alert will appear.
Step 3: Review and Adjust Pay
You can edit the calculated values before settlement.
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Adjust quantity (miles or base amount)
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Update rates (percentage or per mile)
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Add additional pay items (detention, bonus, etc.)
Example:
If a driver only handled part of a load, adjust the base amount to reflect their portion.
Step 4: Save Changes
Click Save after reviewing and updating driver pay.
At this point, the trip is ready for settlement.
Step 5: Create a Settlement
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Go to Accounting → Driver Pay Manager
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Open Settlement Planning
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Select the driver
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Select one or more trips
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Click Create Settlement
The system will pull in driver pay from each trip, including any adjustments.
How Calculation Works in Settlement
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If a trip was already calculated in the trip tab, those values are used
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If a trip was not calculated, the system calculates it during settlement
Step 6: Review in Settlement
In the settlement, you can:
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Review pay items
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Make final adjustments
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Approve for payroll
Important Notes
Once a trip is included in a settlement:
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The trip becomes read-only for driver pay
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Changes in the trip will not affect the settlement
To make changes after settlement:
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Delete the settlement
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Update the trip
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Recreate the settlement
Recalculation behavior:
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The system does not overwrite existing pay
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To recalculate, delete the pay items, save, and reopen the settlement
Summary
Trip-level driver pay is used to prepare and adjust pay during operations.
Settlement is used to review and finalize pay for payroll.