Load Management
      Back to home
      1. Knowledge Base
      2. TMS
      3. Load Management

      Trip Sheets in Truckpedia TMS

      Trip Sheets allow drivers to record key trip details as they complete their loads. This helps track driver pay, load details, and trip-related adjustments.

      1. Creating a Trip Sheet Template

      Accounting → Driver Pay Manager → Trip Sheet Template → New Template

      Step 1: Naming the Template

      • If using multiple trip sheets, name them clearly so drivers can identify the correct one.
      • Example:
        • Per Mile Pay Trip Sheet – For mileage-based pay
        • Hourly Pay Trip Sheet – For drivers paid by the hour
        • General Trip Sheet – If the same sheet is used for all trips

      Step 2: Selecting Required Fields

      • Choose the information drivers need to fill out, such as:
        • Trip Start & End
        • Odometer Readings
        • Total Miles & Total Hours
        • Detention Time
        • Truck Number
        • Location Details
        • Driver Notes (Recommended for additional comments)

      Step 3: Assigning the Trip Sheet

      • Select which drivers the trip sheet applies to.
      • If a specific customer requires unique trip sheets, assign the customer in the template (optional).
      • The selected input fields will populate on the right side of the screen as they are added.

      Step 4: Saving the Trip Sheet

      • Click Save Template, and the trip sheet will now be available for assigned drivers.

      2. How Trip Sheets Work in Driver Workflow

      • When a trip sheet is assigned to a driver, it automatically appears in the Truckpedia mobile app once a load is dispatched to them.
      • As they complete the load, they must fill out the required trip sheet fields.

      • Bottom Center → Select Trip Sheets → + New Trip Sheet

      • Select the correct template

      Enter the date range for the trip sheet and click “Confirm”

      • If data is not automatically filled in, they can double-tap a field and enter the values.

      • Once completed, the driver will submit the trip sheet through the mobile app.

      3. Paying Drivers Using Trip Sheets

      1. Go to Accounting → Driver Pay Manager.
      2. Under Driver Pay Planning, select Trip Sheet-Based Pay.
      3. The system will show drivers whose pay is calculated from trip sheet entries.
      4. Ensure the correct date range is selected at the top.

      1. Click on the trip entry to review details.
      2. You can:
        • Edit details
        • Add adjustments or payments
        • Approve the settlement
        • Delete and restart if needed
        • If everything looks good, select the load and hit the end trip.

      1. The trip sheet pay will then appear in Driver Pay Settlements for processing.


      4. Checking & Approving Payments

      • Once reviewed, you can approve the settlement for payment.
      • Linked invoices will also be available for reference.

      Key Takeaways

      ✅ Trip sheets allow structured driver pay tracking.
      ✅ They are assigned per driver and appear in the mobile app.
      ✅ Drivers fill out and submit trip sheets through the app.
      ✅ Pay is processed under Trip Sheet-Based Pay in accounting.

      If you need further assistance please email help@truckpedia.io