📽️How to Sync Driver Pay to QuickBooks Online📽️
Step 1: Navigate to Settings
Click the gear icon at the bottom-right corner of Truckpedia.
Step 2: Go to the “Integrations” Tab
The Accounting tab will open by default.
Click Manage next to QuickBooks Online.
Note: If you’re setting this up for the first time, you won’t see a green checkmark yet.
Step 3: Click “Configure Driver Pay”
This opens the settings for how Truckpedia syncs driver settlements to QBO.
Driver Pay Configuration Fields
Prefix for Trip/Expense Number
Set an identifier (e.g., DP) to track which transactions in QBO are coming from Truckpedia’s driver pay.
You can use any letter code that helps you recognize these entries.
Payment Account Name
Type the name of the account in QuickBooks that you want the driver pay pulled from.
Example values: Cash, Driver Expenses, Payroll.
Note: Make sure the name exactly matches an existing account in QuickBooks.
Sync Driver Pay As
Select how you want the pay recorded:
- Expense (recommended for electronic payments)
- Check (for physical checks)
Use Category or Item Details
- Select “Use Category details” unless you’ve set up specific items in QBO for driver pay.
- Category is more commonly used for general expense tracking.
Category Name
Choose the expense category under which you want to file the driver payments.
In Truckpedia’s case, we use:
Salaries & Wages
This name must match exactly with the category in QuickBooks.
Click Save once your setup is complete.
Sync Driver Settlements
To process and sync a driver’s pay:
- Go to Accounting > Driver Pay Settlements
- Locate the settlement you want to sync
- Click the green cloud icon (labeled “Sync to QuickBooks Online”)
Once synced, the record will appear in your QBO account under the category you configured.
How To Verify in QuickBooks
To confirm that everything transferred correctly:
- Log in to QBO
- Go to Expenses > [Your Selected Category] (e.g., Salaries & Wages)
- The driver pay amount should now appear as a logged transaction
This setup ensures your driver settlements are properly logged in QBO — no double entry, no errors.
For any further assistance, contact our support team at help@truckpedia.io.