How to Automate Driver Pay – V3

Driver Pay V3 automation in Truckpedia follows a structured flow. First you create your Account Items inside the Chart of Accounts. These become the selectable “Account Item” names that appear inside Driver Pay Manager. Then you create the actual driver pay rules (miles, rates, variables) inside the Driver Pay Manager and assign them to drivers. Once assigned, these rules automatically flow into settlements.

Below is the complete step-by-step workflow with the exact examples shown in screenshots

Video on How to Automate Drivers Pay

1. Create Account Items in Chart of Accounts

Before you can automate anything, you must create the Account Items that will appear in the “Account Item” dropdown when building driver pay rules.

Where to create them

Navigate to:

Accounting → Chart of Accounts → Accounts → Items tab → New

This opens the “Create Account Item” popup (shown in your screenshot), containing:

• Name
  
  
• Description
  
  
• Income Account
  
  
• Expense Account
  
  
• Code
  
  

What these items represent

These are accounting-level categories such as:

• Hauling Fee
  
  
• Fuel Surcharge
  
  
• Lumper
  
  
• Detention
  
  
• Hourly Rate
  
  
• Driver pay per Miles
  
  

These are NOT driver pay rules yet.
They simply define the category that will later be used to build driver pay logic.

To automate mileage-based driver pay, you must first create:

Account Item: Driver pay per Miles

This ensures “Driver pay per Miles” appears in the dropdown when creating mileage rules.

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2. Create Driver Pay Rules in Driver Pay Manager

Once the Account Items exist, the next step is to configure the actual driver pay rules.

Navigate to:

Accounting → Driver Pay Manager → Driver Pay Items tab → Create New Driver Pay Item

This is where Truckpedia asks for:

• Account Item (from Chart of Accounts)
  
  
• Description (your custom label)
  
  
• Mode (By Variable, Flat Fee, By Percentage)
  
  
• Variable (Loaded Mile, Empty Mile, Load Amount)
  
  
• Rate (numeric value)
  
  
• Model (Trip Pay or Settlement Adjustment)
  
  
• Drivers (who should receive this pay item)
  
  

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3. Apply Driver Pay Rules to Drivers

There are two ways to apply driver pay rules:

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Method A: Apply from Driver Pay Manager

Inside the same tab:

Accounting → Driver Pay Manager → Create new Driver Pay Items

Under drivers: You select all the drivers you want this rule to apply to and then hit save.

You can apply one rule to many drivers or multiple rules to a single driver.

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Method B: Apply from the Driver Profile

Navigate to:

Assets → Drivers → Select Driver → Accounting

Step 1 — Ensure Driver Pay V2 is selected

Under Compensation, you must enable:

✔ Driver Pay V2

Step 2 — Go to the Driver Pay tab

Here you can:

• Create New Driver Pay Item
  (same form as Driver Pay Manager)
  

or

• Apply Existing Driver Pay Item
  
  
  

Once applied, the driver is fully automated for settlement.

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4. Automated Values in Settlements

These are the rules applied to a specific driver (in this case Subul) 

When you generate a settlement, Truckpedia automatically pulls in all driver pay rules assigned to that driver (in this case Subul) 

Payment Items

1. Driver pay per Miles – empty miles SH
   
   
   • Quantity: 0
     
     
   • Rate: $1.00
     
     
   • Payment: $0.00
     
     
2. Driver pay per Miles – loaded miles SH
   
   
   • Quantity: 1286.44
     
     
   • Rate: $1.50
     
     
   • Payment: $1,929.66
     
     

Payment Adjustment

1. Hauling Fee
   
   
   • Quantity: 2053.5
     
     
   • Rate: 50%
     
     
   • Amount: $1,026.75
     
     

These values are pulled directly from the Driver Pay Items assigned to the driver.

You can still edit before approval

• Adjust quantity
  
  
• Adjust rate
  
  
• Add items
  
  
• Delete items
  
  

Once approved → settlement becomes locked.

Final Summary

To automate Driver Pay V3 correctly:

STEP 1 — Chart of Accounts → Items

Create the base Account Items that appear in the “Account Item” dropdown.
Examples: Hauling Fee, Driver pay per Miles, Lumper, Hourly Rate.

STEP 2 — Driver Pay Manager → Driver Pay Items

Build the actual driver pay rules using Mode + Variable + Rate + Model.
Examples:

• loaded miles SH @ $1.50
  
  
• empty miles SH @ $1.00
  
  
• loaded miles S @ $0.46
  
  
• hauling fee @ 50%
  
  

STEP 3 — Assign rules to drivers

Either through Driver Pay Manager or the driver’s profile.

STEP 4 — Automated settlements

Rules auto-calculate mileage, percentages, and amounts during settlement creation.

For further questions, contact us at help@truckpedia.io.

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