The Accounting Module in TMS manages your company’s financial activities, including driver pay, invoices, expenses, and fuel costs. This article gives an overview of its key features to help you efficiently handle your financial operations.
Video on accounting tab
1. Log In & Main Dashboard
- Once logged in, you’ll see the side menu bar (left).
- Click the arrow to expand/collapse it.
2. Invoices Tab
The Invoices tab allows you to view and manage all invoices related to loads, brokerage, and non-load-related services.
- Load Invoices: Invoices related to specific loads.
- Brokerage Invoices: Invoices for third-party brokerage services.
- Non-load Related Invoices: Invoices not directly tied to a specific load (e.g., administrative charges, etc.).
Key Features:
- Invoices can be searched and archived by any criteria, not just date.
- Archives are permanent, allowing you to store invoices for as long as needed.
3. Driver Pay Manager
This tab is used for managing driver pay, including planning, settlements, and trip sheets.
- Driver’s Pay Planning: Set up payroll details, including pay type (load-based, trip-sheet-based, or both).
- Driver’s Pay Settlements: After pay planning, finalize and settle driver payments.
- Trip Sheets: Create and manage trip sheet templates for driver activities.
Key Features:
- Customize payroll settings based on the type of pay structure.
- Calculate and account for deadhead (empty) miles.
- Fire off completed settlement reports directly to drivers.
4. Aging Reports
The Aging Reports tab tracks the status of invoices and payments from customers.
- Customer Payment Overview: View how long it’s been since an invoice was sent and when it’s due.
- Hyperlinked Data: Each entry in the report is clickable, providing deeper details on each invoice.
Key Features:
- Customizable by payment terms (Net 1, Net 10, Net 45, etc.).
- See which invoices are overdue and which are on track to be paid.
5. Chart of Accounts
This tab displays all accounts for tracking expenses and revenues within your company.
- View and modify accounts for different types of income and expenditure.
- Add new accounts if needed to reflect your business’s financial activities.
Key Features:
- Provides a clear overview of financial data.
- Customizable to include various revenue and expense categories.
6. Expenses Tab
This tab is where you can add and manage expenses incurred during operations.
- Add Expenses: Manually input expenses or import them from other sources.
- Export: Export your expenses data for reports or further analysis.
- You can organize your expenses by categories, and create new Vendors
7. Fuel Cards
Main Function: The Fuel Cards tab manages fuel card integrations for drivers, tracking fuel usage and expenses.
- Assign fuel cards to drivers and monitor their usage.
8. Fuel Expenses
This tab tracks fuel expenses for your operations.
- Displays a running total of fuel-related costs as they are incurred.
- Provides insights into fuel expenditure patterns.
9. Accessorial Services
The Accessorial Services tab is for managing non-load related movements or services (e.g., trailer moves, additional services).
- Add and Manage Services: Record additional expenses for non-load-related services.
Key Features:
- Keep track of extra services provided outside of regular load handling.
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